The dematerialized registers of deliberations and decisions
WHAT DOES THE LAW SAY ABOUT ELECTRONIC RECORDS OF DELIBERATIONS AND DECISIONS ?
French Decree No. 2019-1118 of October 31, 2019, relating to the dematerialization of registers, minutes and decisions of companies and the accounting records of certain traders has allowed real progress for companies.
Assembly records must be kept for a minimum of 6 years and it is strongly recommended that they be archived in a sustainable manner to keep legal proof in case of a later dispute.
All decisions taken by company bodies must be compiled in the register in chronological order. Learn more about the decision register.
Thanks to the time stamp, the digital registers on Axiocap eliminate the need for the citation and initial of the registry, guaranteeing total legal validity and enhanced security.
Your dematerialized register of deliberations and decisions
All records of deliberations and decisions
General Assembly, Board of Directors, Supervisory Board, Management Board, Decision of the sole shareholder.
Each register has a unique identifier
Signature workflow
IA française Mistral intégrée
Vos documents sont importés, analysés, et classés automatiquement dans le registre approprié
History of the evidence
Compliant and full legal value
Help Center, l’assistance à portée de main
The dematerialized registers of deliberations and decisions
All types of meetings
Dematerialized report
All board meetings
Invitation by email opposable
Automatic generation of the attendance sheet
Electronic voting with 2FA authentication
Voting rights adjusted to detentions
Do you want to know more about the workings of the platform?
Frequently asked questions about records of deliberations and decisions
Mistral AI, une technologie française intégrée à Axiocap, automatise l’importation, l’analyse et le classement de vos procès-verbaux. En quelques clics, l’IA identifie le type de document et la date de délibération, puis les classe directement dans le registre approprié, garantissant rapidité, précision, sécurité et conformité RGPD.
Yes, the dematerialized meeting register has the same legal value as a paper meeting register. The possibility of keeping a dematerialized register of meetings was accepted by the legislator in 2019 by the promulgation of decree No. 2019-1118 dated October 31, 2019, which came into force on November 4, 2019.
Yes, our solution allows you to automatically and dynamically generate an organization chart of all your companies. You can also export it according to your needs.
It is perfectly possible for you to sign the minutes contained in the dematerialized assembly register because Axiocap uses a service provider specialized in advanced electronic signatures accompanied by a qualified timestamp in accordance with article 26 of the eIDAS Regulation.
The dematerialization of your registers and meeting minutes is perfectly possible thanks to the Axiocap solution. To do this, you scan the paper originals. You will thus be able to generate your records and minutes of general meeting in one click. Be careful, however, you must keep the original signed by hand.
The Solution has a secure digital safe certified eDocGroup, in accordance with the NF Software Certification Rules and the ISO/IEC 25051:2014 standard. This digital safe complies with the specific requirements concerning Digital Vault Components (CCFN) in part 10 of the NF Software certification rules. The Axiocap solution and the data recorded in it are stored in France and the EU, on servers based in Metropolitan France, with French service providers (OVH and Orange). The data entered on the blockchain is encrypted and only authorized persons at Axiocap can access it.
Yes, Axiocap also offers a tailor-made service that allows you to dematerialize all your existing records with a true copy of the original papers.
how Does it work?
Import the meeting minutes in the safe
L’IA d'Axiocap classe, archive et sécurise vos PV automatiquement
Recovery and dematerialization of paper register
Automatically sign your minutes and reports with advanced electronic signature
Export records of deliberations and decisions
Preserve your online records in a sustainable way in our highly secure digital safe
Reversibility
History of the evidence