Dematerialized staff register
What does the law say about the dematerialized staff register ?
Companies must keep a dematerialized staff register as soon as an employee is hired (according to article L. 1221-13 of the French Labor Code).
It must be kept for five years from the date the employee or trainee leaves the company (according to article R. 1221-26 of the French Labor Code).
Non-compliance with the management of a staff register constitutes a fourth-class infraction of up to €750 in fine for natural persons and €3,750 for legal entities (article R. 1227-7 of the French Labor Code).
The staff register records digitized on Axiocap have full legal value and their consultation by all interested parties is simplified. Learn more about staff register.
The digitized, time-stamped and secure registers on Axiocap replace the citation and the initial of the registry, offering full legal value and unerring traceability.
Your unique dematerialized staff register
Simplified update
Multi-establishment management
Compliant and full legal value
Help Center, votre allié pour une utilisation fluide
dematerialized staff register
The French norm CCFN safe, certified archiving and generation of opposable registers. Ensure the integrity of your data and comply with legal retention standards. Enjoy instant accessibility at the click of a button.
Advanced electronic signature meeting the requirements of article 26 of the eIDAS regulation (EU regulation no. 910/2014 of 23 July 2014)
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Frequently asked questions about the single personnel register
To effectively dematerialize your unique staff register, make sure you have entered all the information relating to each of your employees, whether they are active employees (still working in your company) or inactive employees (who were your employees for a certain period of time but are no longer employed today). Then, click on the tab Records > Single Staff Register and on Generate. Your unique personnel register will be automatically generated in PDF format. In addition, Axiocap recommends that you ensure that your dematerialized RUP contains all the mandatory legal information provided for by article L.1221-13 of the Labor Code.
The dematerialized Single Staff Register is not editable. However, employee information can be updated or corrected in the event of an error.
The single personnel register can be dematerialized after consulting the CSE in companies that have one. The entries entered in the single staff register must be kept for 5 years from the departure of the employee or trainee from the establishment.
The Solution has a secure digital safe certified eDocGroup, in accordance with the NF Software Certification Rules and the ISO/IEC 25051:2014 standard. This digital safe complies with the specific requirements concerning Digital Vault Components (CCFN) in part 10 of the NF Software certification rules. The Axiocap solution and the data recorded in it are stored in France and the EU, on servers based in Metropolitan France, with French service providers (OVH and Orange). The data entered on the blockchain is encrypted and only authorized persons at Axiocap can access it.
Yes, Axiocap also offers a tailor-made service that allows you to dematerialize all your existing records with a true copy of the original papers.
how Does it work?
Easily add all your employees without limits
Easily create a report for each company institution
Easily add your interns, apprentices, etc.
Historical recovery
Automatically generate the staff register
Easily updated
Automatically export the staff register to PDF
Keep it the staff register in a sustainable and secure way in Axiocap's digital safe
Simplified access and editing
Secure consultation by roles
Réversibilité