Single register of dematerialized personnel
What does the law say about the dematerialized personnel register?
Companies must keep a single personnel register as soon as an employee is hired (according to article L. 1221-13 of the Labor Code).
It must be kept for five years from the date the employee or trainee leaves the company (according to article R. 1221-26 of the Labor Code).
Non-compliance with the establishment of an RUP constitutes a fourth-class infraction of up to €750 in fine for natural persons and €3,750 for legal entities (article R. 1227-7 of the Labor Code).
The unique personnel records digitized on Axiocap have full legal value and their consultation by all interested parties is simplified. Learn more about RUP.
Your unique dematerialized personnel register
Simplified update
Multi-establishment management
Compliant and of full legal value
Single register of dematerialized personnel
CCFN safe, certified archiving and generation of opposable registers. Ensure the integrity of your data and comply with legal retention standards. Enjoy instant accessibility at the click of a button.
Advanced electronic signature meeting the requirements of article 26 of the eIDAS regulation (EU regulation no. 910/2014 of 23 July 2014)
Do you want to know more about the workings of the platform?
Frequently asked questions about the single personnel register
To effectively dematerialize your unique staff register, make sure you have entered all the information relating to each of your employees, whether they are active employees (still working in your company) or inactive employees (who were your employees for a certain period of time but are no longer employed today). Then, click on the tab Records > Single Staff Register and on Generate. Your unique personnel register will be automatically generated in PDF format. In addition, Axiocap recommends that you ensure that your dematerialized RUP contains all the mandatory legal information provided for by article L.1221-13 of the Labor Code.
The dematerialized Single Staff Register is not editable. However, employee information can be updated or corrected in the event of an error.
The single personnel register can be dematerialized after consulting the CSE in companies that have one. The entries entered in the single staff register must be kept for 5 years from the departure of the employee or trainee from the establishment.
The Solution has a secure digital safe certified eDocGroup, in accordance with the NF Software Certification Rules and the ISO/IEC 25051:2014 standard. This digital safe complies with the specific requirements concerning Digital Vault Components (CCFN) in part 10 of the NF Software certification rules. The Axiocap solution and the data recorded in it are stored in France and the EU, on servers based in Metropolitan France, with French service providers (OVH and Orange). The data entered on the blockchain is encrypted and only authorized persons at Axiocap can access it.
Yes, Axiocap also offers a tailor-made service that allows you to dematerialize all your existing records with a true copy of the original papers.
how Does it work?
Easily add all your employees without limits
Easily add your interns, apprentices, etc.
Automatically generate the unique personnel register
Automatically export the RUP to PDF
Keep it the RUP in a sustainable and secure way in Axiocap's digital safe
Simplified access and editing